Article 4 of the Saudi Reconciliation Committees Regulation
المادة 4 من اللائحة التنظيمية للجان إصلاح ذات البين في إمارات المناطق
Article 4 regulates the committee's meetings: place, timing, invitation, quorum, decisions, minutes, remote meetings and members' duties on voting, impartiality and confidentiality.
Official text (Arabic)
This article has not been amended since the law was issued.
1- تعقد اجتماعات اللجنة في مقر إمارة المنطقة، ويجوز عند الاقتضاء عقدها في مكان آخر.
2- تجتمع اللجنة -بناء على دعوة من الرئيس أو نائبه- مرة كل (ثلاثة) أشهر على الأقل، أو كلما دعت الحاجة إلى ذلك، أو بطلب من ثلث أعضائها على الأقل. ويجب أن توجه الدعوة للاجتماع -كتابة- قبل الاجتماع بـ(سبعة) أيام على الأقل، على أن تتضمن الدعوة جدول أعمال الاجتماع.
3- يكون اجتماع اللجنة صحيحًا بحضور أغلبية أعضائها على الأقل بمن فيهم رئيس اللجنة أو نائبه، وتصدر القرارات بأغلبية أصوات الحاضرين على الأقل، وفي حالة تساوي الأصوات يرجح الجانب الذي صوت معه رئيس الاجتماع.
4- تثبت مداولات اللجنة وقراراتها في محاضر يوقعها رئيس الاجتماع والأعضاء الحاضرون.
5- للجنة أن تعقد اجتماعاتها وأن يُصوّت عليها عن بعد من خلال استخدام وسائل التقنية. ويمكن أن تتخذ القرارات بطريق التمرير على الأعضاء، وفي هذه الحالة يشترط موافقة جميع أعضاء اللجنة على القرار.
6- لا يجوز للعضو الامتناع عن التصويت، أو تفويض عضو آخر بالتصويت عنه عند غيابه. وللعضو المعترض تسجيل اعتراضه وأسباب الاعتراض ضمن المحضر.
7- لا يجوز للعضو المشاركة أو التوصية في أي موضوع يكون له علاقة أو مصلحة مباشرة فيه.
8- لا يجوز للعضو أن يفشي شيئًا مما وقف عليه من أسرار اللجنة.
9- للجنة دعوة من تراه لحضور اجتماعاتها للاستفادة من خبراتهم دون أن يكون لهم حق التصويت.
This is the official Arabic wording, the only legally binding version. We do not translate the law itself; the explanation below is ours. Official source: Bureau of Experts at the Council of Ministers
Article 4 explained in plain English
This article sets the rules for how the committee works in its meetings:
- Place: the headquarters of the Region's Emirate, and it may be held elsewhere where necessary.
- Timing: on the invitation of the chair or his deputy at least once every 3 months, whenever need arises, or at the request of at least a third of the members.
- Invitation: in writing at least 7 days before the meeting, with the agenda.
- Quorum: attendance of at least a majority of the members, including the chair or his deputy.
- Decisions: by a majority of the votes of those present, and where votes are equal, the side the chair of the meeting voted with prevails.
- Minutes: the deliberations and decisions are recorded in them, and they are signed by the chair of the meeting and the members present.
- Remote meetings: permitted using technology, and a decision may be taken by circulation provided all the members agree.
The article places duties on each member: he may not abstain from voting, nor authorize another to vote for him in his absence, and he may record his objection and its reasons in the minutes. He may not take part in or make recommendations on a matter in which he has a direct connection or interest, and may not disclose the committee's secrets. The committee may invite anyone it sees fit to benefit from his expertise, without that person having a right to vote.
Anyone with a question about the procedures of his case may consult a lawyer specializing in criminal cases.
Translated from our Arabic explanation with machine assistance. For guidance only; it does not replace advice from a lawyer on your situation.
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Frequently asked questions about Article 4 of the Saudi Reconciliation Committees Regulation
How often does the reconciliation committee meet?
At least once every 3 months, whenever need arises, or at the request of at least a third of its members.
May a committee member take part in a case in which he has an interest?
No. He may not take part in or make recommendations on any matter in which he has a direct connection or interest.
Can the committee take its decision without a meeting?
A decision may be taken by circulation to the members, provided all the committee members agree to it.
May a committee member disclose what he knows about cases?
No. A member may not disclose any of the committee's secrets that he learns of.
The texts are reproduced from the official website of the Bureau of Experts at the Council of Ministers for reference; where they differ, the officially published Arabic text prevails. This content is not legal advice.