Article 12 of the Saudi Officers Service Law
المادة 12 من نظام خدمة الضباط · الفصل الثاني: ملفات الضباط وتقارير الكفاءة
The article provides that the Officers Affairs Department opens a service file and a confidential file for each officer on appointment, and the Supreme Officers Committee issues regulations governing the files and the preparation of efficiency reports.
Official text (Arabic)
This article has not been amended since the law was issued.
تفتح إدارة شئون الضباط لكل ضابط عند تعيينه ملفين ويسمى أحدهما ملف الخدمة وتوضع فيه كل الأوراق والبيانات المتعلقة بخدمة الضابط. ويسمى الثاني الملف السري وتودع فيه تقاريره وسائر المعلومات التي لها صفة السرية. وتصدر لجنة الضباط العليا لائحة تنفيذية تبين الأسس والإجراءات التي يتم على أساسها تنظيم تلك الملفات وإعداد تقارير الكفاءة.
This is the official Arabic wording, the only legally binding version. We do not translate the law itself; the explanation below is ours. Official source: Bureau of Experts at the Council of Ministers
Article 12 explained in plain English
This article governs the officer's files, as the Officers Affairs Department opens two files for each officer on his appointment:
- The service file: in which all papers and data related to the officer's service are placed.
- The confidential file: in which his reports and other information of a confidential nature are deposited.
The article then provides that the Supreme Officers Committee issues implementing regulations setting out:
- The bases and procedures on which these two files are organized.
- The bases and procedures for preparing efficiency reports.
In practical terms, the officer's record is divided into two sides: an administrative side containing the data of his service, and a confidential side in which his reports are kept.
The article itself does not specify the dates for preparing reports, who prepares them, or the officer's right to see them; it referred the regulation of these to the regulations issued by the Supreme Officers Committee. Anyone with a dispute about what is in his file or reports may consult a lawyer specializing in administrative cases and military service matters.
Translated from our Arabic explanation with machine assistance. For guidance only; it does not replace advice from a lawyer on your situation.
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Frequently asked questions about Article 12 of the Saudi Officers Service Law
What files are opened for an officer on his appointment?
A service file in which the papers and data related to his service are placed, and a confidential file in which his reports and other confidential information are deposited.
Who sets the rules for officers' efficiency reports?
The Supreme Officers Committee issues implementing regulations setting out the bases and procedures for organizing the files and preparing efficiency reports.
More articles on Officer Seniority and Efficiency Reports
- Article 7
For graduates of colleges and institutes under paragraphs (b) and (c) of Article 6, the article counts study years beyond three as seniority, and requires paragraph (c) graduates to pass a military course to continue.
بالنسبة للمتخرج من الكليات والمعاهد المنصوص عليها في الفقرتين (ب،ج) من المادة السادسة إذا كانت سنوات الدراسة المقررة للكلية أو المعهد تزيد على ثلاث سنوات فتحتسب
- Article 9
The article provides for general seniority lists of officers for each force, ratified by the Chief of the General Staff, ordered by date of rank grant, then graduation grade, then what the Officers Committee decides.
توضع كشوفات عامة بأقدمية الضباط لكل قوة من القوات المسلحة تصدق من قبل رئيس هيئة الأركان العامة. ويراعى في ترتيب الأقدمية تاريخ منح الرتبة ثم درجة التخرج من الكل
- Article 10
The article provides that the seniority of an officer appointed to a rank above second lieutenant is counted from the date his appointment begins, and if it equals the date his colleagues were promoted to that rank, he is placed last among them on the seniority list.
إذا عين الضباط برتبة أعلى من رتبة ملازم فتعتبر أقدميته في تلك الرتبة وفقاً لتاريخ بدء تعيينه وإذا تساوى تاريخ تعيينه مع تاريخ ترقية بعض زملائه لهذه الرتبة وضع ف
- Article 13
The article sets the schedule for officers' efficiency reports, and postpones the promotion of an officer under investigation or trial until the final judgment, restoring his seniority if he is acquitted.
يخضع الضباط لتقارير الكفاءة التالية :- أ- يعد تقرير كفاءة كل ستة أشهر لكل ملازم تحت الاختبار. ب- يعد تقرير كفاءة كل سنة من رتبة ملازم أول إلى رتبة عميد. ج- يعد
- Article 14
The article requires the officer to be informed of the content of an unsatisfactory report and to sign that he has seen it, gives him the right to object to the Officers Committee through his superior within two weeks, and makes the Committee's recommendations final once ratified.
يبلغ الضابط من قبل قائده الذي كتب عنه تقريراً غير مرض بمضمون ذلك التقرير ويوقع بالاطلاع وله الحق في تقديم اعتراضه على كل أو بعض ما ورد بالتقرير إلى لجنة الضباط
- Article 135
The article requires officers' committees to base their recommendations on the reports and information deposited in the officer's file.
تبني لجان الضباط توصياتها على ضوء التقارير والمعلومات المودعة في ملف الضابط.
The texts are reproduced from the official website of the Bureau of Experts at the Council of Ministers for reference; where they differ, the officially published Arabic text prevails. This content is not legal advice.